Conference Agenda

Wednesday 4th February 2015, QEII Conference Centre, Westminster, London SW1P 3EE

09:30 - 11:00 Plenary Session

Rt Hon. Francis Maude MP, Minister for the Cabinet Office and Paymaster General

Bruce Mann, Finance Director and Executive Director, Government Property Unit - Cabinet Office

Andy Ratcliffe, Head of Contract Management, Joint DfE and DCLG Property Asset Management Unit, GVA

Chris Ager, Director, Think iDEA

Following a short break for refreshments (11:00 - 11:30) the conference continues with a series of work sessions:

11:30 - 12:10 Work sessions

1A "Sustainability": more than just a word
Sustainability is a much used and much misunderstood word, especially in the context of property. However, both its meaning and importance has continued to advance over the last five years for both owners and occupiers of property. This session will address:

•    What the concept of sustainability means in relation to property

•    How the commercial sector is addressing the issue and what this means for the government estate, including findings from GVA’s Green to Gold research series

•    Using data for compliance and performance, including DECs, government energy efficiency plans, minimum energy efficiency standards, demonstrating performance

•    The increasing link between sustainable buildings and occupiers wellbeing

•    What sustainability in property might look like over the next ten years

Jess Stevens, Sustainability, GVA

1BTransforming the Essex Police Estate
Policing faces profound challenges in the 21st century. Crime is more sophisticated, technology more prevalent, Home Office and public expectations more demanding and funding ever more restricted.

The policing response to these pressures will need to be innovative, collaborative and affordable, whilst maintaining a high level of public protection and public confidence.

Like many public bodies, police estates have evolved over many decades with portfolios that can date back over 100 years resulting in configurations not well suited to their modern needs and acute financial pressures.

Mouchel and Essex Police look forward to sharing how they have jointly developed options for a strategic estate model that is leaner, more flexible, more collaborative, better future proofed, supportive of regeneration and, critically, is affordable, both in terms of capital receipts / expenditure and significantly reduced operating costs.

Alan Newton, Director of Property Strategy, Mouchel
James Greenway, Head of Estates, Essex Police

1C Improving capability for the property profession
As businesses and Government alike seek to improve the efficiency of their operations, strengthening capability is a key area that must be addressed. As part of the Civil Service Reform Plan 2012, the Government Property Profession (GPP) has responded to calls for greater professional capability in a number of ways.  In response to the changing face of Government property, improving capability is about addressing the needs of the future as much as those of the present. This session will be an opportunity for property practitioners from the public and private sectors to discuss improving standards, learning and development, talent management and how the world of property is changing.

The session will be chaired by the Government Head of Profession, Sherin Aminossehe, and feature Louise Brooke-Smith, Global President of the RICS, and Alexi Marmot, Professor of Facility and Environment Management and Head of the Bartlett School of Graduate Studies.

12:15 -12:55 Work sessions

2A Working in ways that minimise the need for office space
The world of work is constantly evolving. Changes in technology, sustainability, demographics and workforce expectations challenge how, when and where work takes place. To support these variable workstyles organisations need to adapt their view of workspace occupancy to provide staff with optimum environments that enhance business performance and staff attraction.

During the workshop session we will look at:

  • what drives successful workplace change?
  • what are the enablers and inhibitors?
  • what is the next generation of workspace?
  • changes in behaviours, managing teams and technology
  • incorporating more useable space in less space
Susanne Lorencin, Director, Workplace Strategy, DTZ

2B Asset Management - increasing capital and revenue from operational and investment portfolios
Using practical examples gained from working with local authorities and central government departments this session will explore how operational and investment portfolios can be transformed to meet the changing requirements of the public sector. Practical examples from work undertaken on a diverse range of portfolios will be reviewed, highlighting the outcomes and how those steps can be implemented across other estates. This will include a case study of Buckinghamshire County Council, where a property transformation programme has been out in place as part of the corporate landlord initiative to drive savings, identify efficiencies and meet corporate objectives.

Ian Southall, Partner, Head of Public Sector Consultancy, Carter Jonas
Alexandra Houghton, Associate Partner, Carter Jonas
Ian Boll, Director, Infrastructure and Regeneration, Buckinghamshire County Council

2C Hubs - Five steps to making them work
The One Public Estate programme and other initiatives are driving more and more public service organisations towards shared occupancy and "hubs". This work session will draw on case studies and experience from the public and corporate sectors in making a success of multi-tenanted premises. We will explore five steps to making them work, giving work session participants ideas and practical tips on:

  • Strategic planning and campus strategies
  • Landlords and Tenants - how both sides can get what they need
  • The Move - getting it right for the business and all stakeholders
  • Hubs as a catalyst for business transformation and an enabler of urban regeneration
  • Post occupancy - delivering the benefits
Delivering not just cheaper but better workspace, that supports the drive for improved productivity and organisational health, will be a theme throughout the work session.

Peter Hogg, Lead for UK Central Government, EC Harris
Mark Langdale, Partner, Head of Government and Municipals Sector, EC Harris

Lunch 12:55 - 13:45

13:45 - 14:25 Work sessions

3A Doing the right project and doing the project right
Presenting an interactive work session focussing on key areas which will drive success in Government Property over the next ten years, engaging the audience in debating key elements such as the future role of government property in the context of both changing public service and the fast moving idea of a ‘Smart city’.

We anticipate that the discussion will initially focus on the role of infrastructure in enabling regeneration, improving service provision and economic growth. We will link that discussion to planning future investment decisions in the government property arena in the context of greater integration across the government portfolio and with our urban spaces and communities. We will engage the audience in the idea that a truly strategic approach to asset management will play a bigger part in planning future investments using concepts such as TOTEX, BIM360+ and Big Data. In essence, we will look at what we will need to embrace to ensure we are both ‘doing the right project and doing the project right’.

Drawing upon our global experience we will set out case studies from which lessons learnt and wider best practice can be drawn. Overall the session seeks to engage the audience in debating the ‘urban consultant’ role of the future, and the behaviours and approaches the industry will need to adopt to ensure government property rises to the challenge over the next ten years.

David Whitehead, Head of Architecture, Jacobs
Alex Lane, Executive Director Operations, UK Buildings, Jacobs

3B Space utilisation: facts vs fiction: how sensor technology is unlocking the true potential of the public estate
With a growing number of organisations finding impressive savings and efficiencies through the better use of existing space, we will provide an insight into how space utilisation sensor technology is being deployed across the public sector service spectrum to great effect. The session will take a look at some of the ‘myths’ created by traditional, manual, assessment methods and explain how the added accuracy and depth of data attainable through the deployment of sensors is allowing estate managers to truly maximize the benefit of previously under-utilised space.

Neil Steele, Senior Manager, Cad-Capture
Andrew Butterworth, Manager, Cad-Capture

3C One Public Estate: what next?
By working together, central and local government can make a real difference locally: more homes and jobs; operational savings; and service transformation. In 2013 Government Property Unit and Local Government Association launched a pilot One Public Estate programme with 12 local authority areas. Building on early success, a further 20 areas joined during 2014 and the programme is now a core part of our work.

Using practical examples, this session will examine some of the outcomes a joint approach has achieved. City of York Council will present a case study of their One Public Estate work and ambitions, including creating a partnership with central government and commercial partners to regenerate and redevelop the currently run down and under used Castle Piccadilly area of the city centre, expected to lead to the creation of 400 permanent jobs; 450 new homes; 100,000 sq. feet of commercial space; and a more attractive retail and heritage quarter.

The session will also debate what is needed in order to make this kind of joint working a reality in more areas and what the landscape might look like in 10 years' time. It will explore the main challenges and hurdles to overcome, key drivers of change, and enablers and incentives.

Ann Carter-Gray, Head of Public Estate Efficiency and Controls, Government Property Unit - Cabinet Office
Tracey Carter, Assistant Director of Finance, Asset Management and Procurement, City of York Council
Philip Callow, Head of Assets and Property, City of York Council
Brian Reynolds, Director for One Public Estate, Local Government Association

14:30 - 15:10 Work sessions

4A Rationalisation and growth - some legal solutions
Part One: Rationalisation
A run through on break clauses in leases, key points to note and understand to ensure opportunities are not missed.

Antony Phillips, Head of Real Estate and Head of Dispute Resolution, FieldFisher

Part Two: Modernisation and growth
Focussing on delivery of major projects and achieving the 'intelligent client' model we will examine the key elements to ensure success in projects.

Cecily Davis, Head of Construction, Fieldfisher
John Bowman, Head of Planning and Environmental Law, Fieldfisher

4B Achieving success through frameworks
As the public sector continues to strive for efficiency, realise sustainability and drive economic activity, the use of construction and consultancy frameworks has soared.

Being a source of true innovation, offering a focus on local spend and labour, training, apprenticeship, community engagement and sustainability initiatives means that for an increasing number of public sector organisations the new frameworks are no longer the last resort to project procurement, they are the obvious first choice.

The most successful frameworks not only deliver genuine efficiency, they also deliver a wide range of incremental benefits through effective public and private sector collaboration. We will show how, by bringing together a committed team that fire up a passion to achieve true project and local objectives beyond handing over a quality building, real value can be achieved.

Victoria Brambini, Head of National Frameworks: Scape Group

4C Working beyond boundaries: a practical guide to delivering the Government's Estate Strategy
In our session we will explore the shift needed in repurposing the workplace if the ambitions of the Government’s Estate Strategy 2014 are to be realised and set out the practical steps to delivering these ambitions.

Our understanding of our clients experience is that there is an increasing focus on ‘customer’ needs: defining service design and delivery, working practices and change in behaviours, which in turn specifies space, technology and support services. This customer needs focus demands cross organisational, multi layered service delivery models that transcend the traditional boundaries of buildings and support services, technology infrastructures and human resource management.

We will examine the targets for change on each of the key constructs for achieving transformational and sustainable change including:

People – delivering transformational change: shifting expectations of ownership from a culture of ‘my space to our space’, embracing new behaviours, developing new methods of measuring performance

Platforms – delivering business led solutions: directly linked to organisations vision, shifting to service led specification and service deliver models, future proofing infrastructure and networks, up-skilling users and technical support

Place – repurposing the workplace: shifting the focus to providing environments that respond to changes of working practices: less fixed, more collaborative, better quality, better equipment, more technology enabled

Support Services – delivering users focused services: shifting from Facilities Management to ‘Facilitators’ of change: enabling users to focus on service delivery, provider of the ‘serviced office’ responsible for whole environment performance and informed utilisation.

Alison White, co-author of 'Working Beyond Walls', PLACEmaking
Nicholas Morgan, advisor to the British Council of Offices, PLACEmaking

Refreshment break 15:10 - 15:40

15:40 - 16:20 Work sessions

5A Joint venture development of surplus public sector property
Enterprising public sector bodies are now using different partnerships, joint ventures and investment structures to optimise the financial return from surplus property. This session addresses:

  • risks and rewards
  • real case studies including Bournemouth Borough Council's experience
  • lessons learned
Andrew Savege, Head of Regeneration, Morgan Sindall Investments
Martin Tiffin, Programme Leader - Town Centre Vision, Bournemouth Borough Council

Smart Hubs - the public service workspace of the future
This session will take the audience through a breakneck high level tour over the last 35 years of public sector property strategy in the UK – looking at how the decisions of the past and present can help the public sector optimise their vision of the workplace over the next decade and a far lower cost. The Riverside Hub, a living breathing example of joined up agile working will be the fulcrum of the discussion alongside insights from former civil service programme director David Werran and the future challenges of evolving the Government property by industry leader Colin Stuart

- The Past, The Inland Revenue Building, Bootle:- Case Study on what definitely not to do with the Government Estate

David Werran, DragonGate, Former Relocation Programme Director, Health and Safety Executive, Department of Employment (DWP)

- The AS IS, Riverside House:- Case Study- an existing example of an agile public service hub.

Paul Smith, Rotherham Metropolitan Borough Council

- The Future, The Smart Hub of the 21st Century,

Colin Stuart, Thought Leader and Adviser on Public Sector Workspace Transformation, Baker Stuart
5C Government Estate Strategy in-depth
The Government Estate Strategy and the 2014 Autumn Statement have major implications for the future of asset management. Government Estate Strategy In-Depth is a chance to better understand the government’s plans for asset management and their property holdings over the next ten years. Discussion will centre on what opportunities there are for the private sector and what the Government is looking for in the future.

This session is a chance to hear directly from the people who are designing and implementing Government strategy.

Chaired by Lord Carter of Coles, Chair of the Property Advisory Panel, the panel will include Sherin Aminossehe, Head of Government Estate Strategy and Delivery, Government Property Unit - Cabinet Office, Ann Carter-Gray, Head of Public Estate Efficiency and Controls, Government Property Unit - Cabinet Office, and Simon Gawthorpe, Managing Director of Urban Splash and member of the Property Advisory Panel.

16:30 Panel debate, Q&A and closing remarks

Chair, James Grierson, Senior Director, Public Sector Advisory, DTZ
Sherin Aminossehe, Head of Government Estate Strategy, Government Property Unit and Head of Government Property Profession across Civil Service
Louise Brooke-Smith, Global President, RICS

17:00 The day closes with a drinks reception (ends 18:00)

Please note speakers, agenda and timings may be subject to change